Executive Assistant

Full Time Position | Posted February 8, 2024

The Central Massachusetts Regional Planning Commission, serving 40 communities in southern Worcester County including the City of Worcester, seeks candidates for a full-time position of Executive Assistant within the agency’s Administrative Department. The Executive Assistant will serve as a key member of the agency’s administrative team, which includes human resources, organizational administration, ﬁnance, oﬃce management, communications, compliance, accounts payable and accounts receivable, as well as some IT functions. This position will be working day-to-day with the administrative team, responsible for varied duties requiring the exercise of independent judgment with considerable discretion and tactfulness. Occasional night meetings and travel within the region are required.

About Us:

Central Massachusetts Regional Planning Commission (CMRPC) is the Regional Planning Agency (RPA) serving the people who live and work in southern Central Massachusetts. Our mission is to improve the quality of life for those who live and work in the region. Join our team with supportive colleagues making real impacts in the communities of Central Massachusetts. CMRPC supports the complete team member as we work on meaningful, innovative and exciting projects while respecting and supporting the individual’s wellness and a balanced and fulfilling work life.

CMRPC offers a flexible, supportive, and family-friendly work environment, with a commitment to ongoing professional development. We take pride in the diversity of our workforce and encourage all qualified individuals to apply. CMRPC is an Affirmative Action, Equal Opportunity employer and does not discriminate on the grounds of race, color, national origin, sex, age, disability, religious creed, sexual orientation, gender identity and expression, veteran’s status and/or ancestry. Reasonable accommodation will be provided.

CMRPC’s office includes over 50 employees located in the Worcester Central Business District in a transit-accessible and bike-friendly office, LEED-certified building. Free parking is provided in the attached garage. For further details on CMRPC, please visit www.cmrpc.org.

Responsibilities:

Prepares agendas for public meetings and is responsible for the recording and detailed transcription of minutes, in accordance with the Open Meeting Law.
Organizes all CMRPC activities and events related to on-site, virtual, or hybrid meetings, including scheduling, room setup, technology/digital troubleshooting, catering, and organizing meeting materials.
Establishes eﬀective and professional public relations with stakeholders by being the ﬁrst point of contact with stakeholders and the public.
Assists with dynamic and consistent CMRPC monthly newsletters, press releases, and marketing materials by organizing, formatting, and proofreading content that professionally represents the Commission.
Assists with social media content that is consistent with best practices and the overall messaging of the Commission.
Maintains the current stakeholder contact lists and explores reorganizing the contact lists with the guidance of the administrative team.
Assists with the purchasing functions of the oﬃce.
Researches and maintains ﬁlings of municipal public hearings and meetings.
Perform other duties as assigned or deemed necessary to the position.

Qualifications

A High School Diploma or GED with a minimum of ﬁve years of progressive administrative experience working in government or public sector is strongly preferred.

The successful candidate will demonstrate other desired skills and experience, including:

Strong writing, analytical, communication, and time management skills.
A professional empathetic, optimistic, enthusiastic, demeanor and a positive “can do” attitude.
Ability to analyze and solve problems in a resourceful and innovative manner.
Ability to proactively set priorities and multitask without compromising attention to detail.
Understanding of multi-step processes and how to work within them in a team environment.
Ability to work independently and meet deadlines while not being afraid to ask questions.

Strong Microsoft Oﬃce skills, particularly Outlook, Excel, Word, PowerPoint, Adobe Acrobat Suite, WordPress, Canva, and Constant Contact.

Supplemental Information

This is a full-time position with an excellent state employee benefits package. The standard work week is 5 days (37.5 hours/week). Candidates must have legal authorization to work in the USA and a valid driver’s license and/or the ability to arrange transportation to meetings in different parts of the region. While staff have the ability to work a hybrid schedule, all staff must be available for in-person meetings within the region as needed, and it is expected that staff be available for in-office work as is appropriate for their work assignments.

The starting salary range is $50,000 to $63,000 depending on experience and qualifications. Offers will be commensurate with relevant experience. This position is exempt under the guidelines of the federal Fair Labor Standards Act.

If you can bring a competitive streak, relevant skills and experience, and a strong work ethic to CMRPC in this capacity, please submit your cover letter, resume and three professional references supporting your qualifications to jobinquiry@cmrpc.org. This position is open until filled or canceled.